Managing finances is one of the most difficult and time-consuming tasks for small business owners. For most small businesses, especially those with 1-5 employees, there just simply isn’t enough hours in the day to properly record receipts, confirms payments, send out invoices, and balance budgets.

And yet, it must be done.

With tax time quickly approaching, you need to make sure your finances are in order and that your headed for another business year in the green. What you need to accomplish this is an online accounting app made with small businesses in mind.

Accounting applications are budget-friendly budgets and can’t afford to hire a personal accountant. Depending on the size of the package, most accounting applications will, at the very minimum, keep track of your income and expenses, provide customizable invoicing templates, and project your yearly earnings.

Nearly every accounting app also has something else in common: they will save you time. 

6 Accounting App Solutions for Small Businesses

Small business owners know well the reality that their time = money. Saving time, then, on things that don’t directly bring you more money–like accounting–will free you to pursue new business opportunities and take on more clients and customers.

We’ve put together this list of top accounting app solutions made specifically to help small businesses and solopreneurs save time and make more money. See which one is right for you.


Accounting app for small businesses

Freshbooks is rated by many as the top accounting app on the market. Why? Because it offers powerful accounting features at a low price. With Freshbooks you can easily send invoices, track time on projects, capture your expenses and even collect payments.

They also have an award winning support team which means that many of the questions you’ll have on how to set up your account and use Freshbooks will be answered with detailed written and visual answers.


  • 30-day free trial, no credit card required
  • $12.95/mo for businesses with up to 5 clients
  • $24.95/mo for businesses with up to 50 clients
  • $39.95/mo with unlimited clients


  • Customize and send unlimited invoices
  • Accepts credit cards online
  • Automated late payment reminders and fees
  • Tracks business expenses by category
  • Collaborates with staff and clients on projects
  • Expense and time tracking
  • Contact information
  • Creates invoices


Best Account software for small businesses

If you don’t see Freshbooks listed #1 in most reviews, then you’ll almost certainly see Quickbooks in the top spot. Quickbooks offers almost identical features to those of Freshbooks but is known especially for it’s easy-to-use interface and it’s “quarterly estimated taxes” tool.

Freshbooks plays nicely with many other applications you may use as a small business. So, before you make your move with any other accounting app, make sure it will integrate smoothly with your other apps.


  • Independent Contractors
    • $5/mo when you sign up for 6 months
  • Small Businesses
    • $10/mo for 6 months (Simple package)
    • $18/mo for 6 months (Essentials package)
    • $24/mo for 6 months (Plus package)
  • Small Businesses with Employees
  • $33/mo for 6 months (includes payroll)
  • $39/mo for 6 months (includes payroll & payroll taxes)


  • Track your income and expenses
  • Send unlimited estimate and invoices
  • Download transactions form bank and credit card accounts
  • Print checks and record transactions
  • Import date from Excel and Quickbooks desktop
  • Back up your date online automatically
  • Strong security
  • Access date from tablet or smartphone
  • Integrate with available applications
  • (More features if you purchase a larger plan)


small business accounting software

Xero actually titles their company as “the online accounting software alternative to Quickbooks.” What sets them apart from Quickbooks? Well, quite honestly, pretty much everything. They have the same features as Quickbooks, with an easier-to-use interface and a really powerful mobile app that allows you to send invoices and receive payments quickly and take photos of all hard copy receipts.

Why haven’t I listed them above Quickbooks, then? Because I love integrations between apps. I think the one drawback, at this point, to using Xero is its untested ability to flow seamlessly with other apps you may be using from Google, for you email or your CMS. That said, I do think that Xero will work hard to change this and when it does Quickbook users (according to Xero) can switch over their accounts in under 3 hours.


  • $6.30 first 6 months ($9 per month thereafter)
  • $21 first 6 months ($30 per month thereafter)
  • $49 first 6 months ($70 per month thereafter)


  • Online accounting
  • File storage
  • Integration with 500+ apps
  • Automatic bank reconciliation
  • Inventory
  • Comprehensive dashboard
  • Online invoicing
  • Quotes
  • Invoice reminders
  • Handles personal expenses
  • Create purchase orders
  • Enter bills
  • Pay your employees
  • Financial reporting
  • Fixed assets
  • Contact lists
  • High grade security
  • Free support 24/7
  • Has mobile option


Sage is just a solid small business accounting app solution. With a huge network and tons of credibility to their name, Sage may cost a little extra but it brings that much more to the table. Sage, for example, has special accounting tools for the Construction and Real Estate industries, giving them invoicing and project management functionality not available with accounting systems like Freshbooks or Quickbooks.

If you’re looking for a really powerful, small and midsized business accounting solution, Sage might be right for you.


  • 30-day free trial, no credit card required
  • There are numerous versions offered.
  • SageOne is $10/mo and fits small businesses well


  • Online invoicing
  • Built in reports and statements
  • High level security
  • Works with the cloud
  • See you bank, credit card and other financial accounts on one single dashboard
  • Customize invoices with your logo and personal messages
  • Tax readiness
  • Unlimited amount of users
  • Mobile app


Best Accounting App Solutions

Nutcache is the perfect project and expense management software for your small businesses. It has many helpful applications in addition to the traditional accounting features. It has a simple and efficient project management tool and facilitates easy team collaboration with the comprehensive project boards.


  • 30-day free trail, no credit card required
  • Free: Up to 20 users and 1GB of storage
  • $5 user/month billed annually: All features from the Free plan with unlimited members and 25GB of storage
  • $12 user/month billed annually. Includes all Pro features and 100GB storage


  • Bills projects
  • Assigns projects to team members
  • Review and approve work hours
  • Create project budget
  • Detailed expense reports
  • High level security


Best Accounting App Solutions

FreeAgent is intended for freelancers, small businesses and independent contractors. It allows the non-accountant business owner to succeed in managing his own bookkeeping. FreeAgent focuses on the essentials that matter most to small businesses with an extensive easy to follow dashboard that simplifies business income, expenses and profits. The dashboard easily allows you to track your business transactions from day to day.

In addition, FreeAgent provides excellent 24hr customer support making it even easier for the non-accountant!


  • 30-day free trial, no credit card required
  • $24 a month ($240 a year if you commit to a year’s service)


  • Cash flow at a glance
  • Easily send invoices
  • Track payments
  • Synchronize bank accounts
  • Track expenses • Get paid online,
  • Estimate tax obligations
  • Easily generates estimates
  • Time tracking
  •  List of Contacts

10 Basic Tax Details Accountants Wish Your Business Knew

The federal tax code is 74,608 pages long. It’s no wonder, then, that much of an accountant’s time, especially during tax season, is spent answering client questions. In an effort to assuage their concerns and reduce confusion, accountants who work with small businesses may find educating clients before taxes are due simplifies the process.

This article covers 10 common tax questions business owners ask their accountants and explains how each affects tax filings. When clients are educated, tax season may be less confusing for business owners, which may help accountants finish paperwork more quickly.

Jeremy Minick

Born and raised in the mountains of North Carolina. Spent high school summers running sandwich deliveries through the streets of Asheville, NC. Has a strong interest in helping small businesses do big things. When he’s not designing or marketing websites, you’ll find him spending time with his wife, family and friends.

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